• Restaurant Marketing

Restaurant Reputation Management Guide: Managing Online Guest Reviews

by: Allen Graves
8 min read

In today’s restaurant industry, a restaurant’s reputation is its lifeline. With the digital era in full swing, every guest’s opinion resonates far and wide, shaping consumer perception and influencing choices.

Positive reviews can turn a hidden gem into a city’s must-visit hotspot, while a single negative comment might send potential guests elsewhere.

How can restaurant owners and operators navigate proper restaurant reputation management? How can they foster positive feedback, handle criticism with grace, and ensure that their online reputation mirrors the quality and passion they have for their restaurant?

This guide is designed to answer these questions and more. For restaurant owners, managers, and marketers, here are insights, strategies, and practical advice on managing online guest reviews and building a strong restaurant reputation.

restaurant reputation management for strong reputation

The Impact of Online Reviews

Online reviews act as the modern word-of-mouth, greatly influencing potential guests. A study by BrightLocal found that a staggering 91% of people regularly read online reviews, and 84% trust them as much as personal recommendations.

Positive reviews can boost a restaurant’s reputation and bring in new guests. They provide social proof that your restaurant is a trusted and enjoyable place to dine.

Conversely, negative reviews can seriously harm your reputation if not handled appropriately. Even a few bad reviews can sway potential guests to look elsewhere.

Monitoring various platforms such as Yelp, TripAdvisor, and Google allows you to keep an eye on what’s being said about your restaurant. Engaging with both positive and negative reviews shows that you’re invested in your guests’ experiences and committed to continuous improvement.

Investing in a system like Bloom Intelligence that consolidates reviews from different platforms can make this process more manageable and ensure that you never miss an opportunity to engage with your guests.

Likewise, Bloom’s AI-driven system can suggest appropriate, brand-specific responses for you – or even automate the entire process with unique and appropriate responses. More on this below.

Ensuring Genuine Feedback

In a competitive industry, it’s not unheard of for restaurants to fall victim to fake reviews, either glowing praise from hidden stakeholders or malicious slander from rivals.

Ensuring that feedback is genuine is critical to maintaining an authentic online presence.

Regularly monitoring reviews for suspicious patterns and understanding the common signs of fake reviews can be the first line of defense.

Encourage genuine reviews by creating an atmosphere where guests feel comfortable sharing their real experiences. Make it clear that their honest feedback is not only welcomed but actively sought.

Remember that open dialogue with guests builds trust and encourages authenticity.

restaurant staff encouraging online reviews

Encouraging Positive Reviews

Positive reviews from satisfied guests are a valuable asset for any restaurant. Building a culture that emphasizes exceptional service, outstanding food, and a welcoming atmosphere is essential to gaining positive feedback.

It begins with understanding your guests’ preferences and exceeding their expectations. Staff training that focuses on attentiveness, friendliness, and personalized service can leave lasting impressions.

Consider offering comment cards at the end of meals, asking for feedback, or even sending follow-up emails with first-party surveys. Emphasize to your guests that their opinions matter and that you appreciate their input.

Also, be cautious about asking for reviews too aggressively. Guests should feel comfortable sharing their experiences without feeling pressured. Balancing the approach is key. You want to create a path for positive feedback without pushing guests away.

Responding to Negative Reviews

Negative reviews are a fact of life in the restaurant business, but they don’t have to spell disaster. How you respond to them can often make the difference between losing a guest forever and winning them back.

Acknowledge the problem stated in the review and thank the reviewer for bringing it to your attention. Apologize without assigning blame and offer a solution. For example, you might invite the guest back to experience your restaurant under improved circumstances.

Acknowledge the issue, express regret, and assure the guest that you are addressing the problem. Tailoring your response to the specific concerns raised by the reviewer can demonstrate genuine care and attention.

Then, consider offering a resolution. Whether it’s a refund, a complimentary meal, or a promise to address the problem, a tangible response can turn the situation around. This is also known as restaurant customer service recovery.

Finally, learn from the review. Share it with your team, discuss what went wrong, and implement changes to ensure that the issue does not recur. Negative reviews are, in actuality, valuable feedback, and addressing them effectively can enhance your restaurant’s reputation.

Responding privately, when possible, might also be a good strategy. This can turn a negative public situation into a positive private resolution.

Avoid generic responses. Personalizing your replies shows readers that you genuinely care about their experience and aren’t merely going through the motions. Remember, every negative review is an opportunity to learn and grow. Embrace it as a chance to improve.

training staff on restaurant reputation management

Analyzing Feedback

Analyzing guest feedback should be a regular and systematic practice within your restaurant. It’s not enough to simply read and respond. You must translate this feedback into actionable insights.

Consider creating a schedule for weekly or monthly reviews of all feedback, both online and in-house. Utilize tools that aggregate reviews from various platforms, making the analysis more streamlined.

Break down the feedback into categories like food quality, service, ambiance, etc., and identify trends and patterns. Engage your team in this process, encouraging an open dialogue and ensuring that they understand how guest feedback shapes the restaurant’s strategies and policies.

Implementing changes based on guest feedback demonstrates a commitment to continuous improvement and helps build trust and loyalty among your guests.

Handling Reviews for Multiple Locations

Managing guest reviews for restaurants with multiple locations presents unique challenges. Maintaining consistency across various branches is essential to provide the same standard of guest care everywhere.

A centralized system like Bloom Intelligence that collects reviews for different locations can be invaluable in monitoring and responding to feedback uniformly. Implementing clear guidelines and training across all branches ensures that each location upholds the brand’s values.

Regular meetings with management teams from different locations facilitate the sharing of best practices, challenges, and insights. These meetings can foster a sense of unity and shared purpose, ensuring that the brand’s reputation is consistently managed across the board.

Technology plays a crucial role in multi-location review management. Platforms that enable cross-location comparisons, trend analysis, and aggregated reporting can provide valuable insights to drive improvement and ensure that every location meets guests’ expectations.

Multi-location Bloom users report saving dozens of hours every week which they can dedicate to other aspects of improving their business.

restaurant reputation management AI software

Strategies to Improve Ratings

Improving your restaurant’s online ratings involves a multifaceted approach, blending the pursuit of positive reviews from satisfied guests with the sensitive handling of negative feedback.

Training staff to recognize opportunities for exceeding guest expectations, then subtly encouraging those guests to share their experiences online, can be a powerful strategy.

Another approach is to offer incentives, such as a discount on a future visit or a free appetizer. However, this must be done judiciously and in accordance with the guidelines set by review platforms.

Addressing negative reviews with grace and an earnest desire to rectify the situation can also improve your overall rating. It demonstrates to readers that you value feedback and are committed to ensuring guest satisfaction.

Keep in mind that authenticity matters. Attempts to manipulate reviews through dishonest means can backfire, leading to a damaged reputation and potential penalties from review sites.

AI-Powered Reputation Management Software

One of the standout platforms leading this revolution is Bloom Intelligence, an AI-powered platform designed specifically for restaurant owners and operators.

What sets Bloom apart from the crowd is its unique ability to harness the power of artificial intelligence to manage and enhance your restaurant’s online reputation. It’s not just about collating reviews, it’s about understanding them, responding to them, and transforming them into opportunities for growth.

Perhaps one of the most fascinating features of Bloom is its capacity to create AI-generated response suggestions that are tailored to each review. No two guests are the same, and their feedback requires individualized attention. Bloom’s intelligent algorithms analyze the nuances of each review, from praise to criticism, offering personalized responses that resonate with your guests.

AI-powered review response example

Whether you’re dealing with glowing commendations or constructive critiques, Bloom’s suggested responses strike the right chord, preserving your unique brand voice while conveying genuine appreciation and understanding.

If time is of the essence, Bloom offers an even more advanced solution: the automation of review responses. Imagine a world where unique, appropriate, and heartfelt responses are crafted and dispatched without you having to lift a finger. That’s what Bloom’s AI-driven automation brings to the table.

These aren’t robotic or repetitive messages. Each response is crafted by AI, ensuring that it’s specific and relevant to the review in question. This means that you can maintain an active and engaging online presence without the enormous investment of time and effort traditionally required.

The restaurant business is demanding, and time is a precious commodity. By embracing Bloom Intelligence, you’re not only enhancing your online reputation management; you’re reclaiming hours that can be redirected towards perfecting your culinary offerings, training staff, or simply connecting with your guests.

The efficiency of Bloom doesn’t cut corners on quality. It represents the crossroads of technology and hospitality, where your restaurant’s voice remains authentic, and your interaction with guests stays personal, but without the overwhelming drain on resources.


Restaurant reputation management is a multifaceted endeavor that extends beyond mere response to online reviews. It encapsulates creating an inviting guest experience, analyzing feedback for continuous improvement, adhering to legal norms, leveraging technology, and more.

In the age of online connectivity, a single review can reach thousands of potential guests. Building a positive online reputation is not a one-time effort but a continuous commitment to excellence, both within the restaurant and in the virtual space where guests share their experiences.

By fostering positive relationships with guests, acting with transparency and integrity, training staff effectively, and leveraging technology, restaurant owners can create a strong and thriving reputation in a competitive landscape.

Embracing both positive and negative reviews, understanding the legal landscape, incentivizing genuine feedback, and consistently focusing on guests’ needs will set the foundation for success.

In the end, the investment in managing online guest reviews will yield rich dividends in trust, loyalty, and sustained business growth. It’s a journey well worth undertaking for any restaurant aiming to stand out in the ever-evolving and demanding world of hospitality.

Schedule a Free Demo Today

Keeping a focus on guest satisfaction, customer sentiment, and online ratings and reviews using AI-driven tools can boost the visibility and reputation of your restaurant, helping you drive new guests into your restaurant – all while saving time and lowering marketing costs.

Call us or schedule a free demo online and Bloom will show you how our restaurant marketing platform can help you save time and increase your customer lifetime values by automatically building first-party customer databases, unlocking important guest insights to trigger marketing at the right time and place, discover true guest sentiment, save at-risk guests, increase your current guests’ frequency, and find new guests.

Click Here to Schedule a Free Online Demo or call Click To Call 727-877-8181 to see how we can help you save time and drive tangible results for your restaurants

Restaurant Marketing FAQs

What is Restaurant Marketing?

Restaurant marketing is the process of getting people to visit your restaurants. Restaurant marketing creates loyalty, provides data to research, analytics, and allows restaurants to gain a better understanding of their ideal customer profile. It utilizes all customer channels: guest WiFi, website, social, rating sites, mobile apps, email, text, and advertising.

Learn More About Restaurant Marketing Here

What is WiFi Marketing?

WiFi marketing is a marketing technique that uses guest WiFi to collect & clean customer data such as names, emails, phone numbers, customer behavior, and demographics. This data is used to personalize marketing campaigns to increase customer loyalty, build online reviews, and save at-risk customers. The performance of every campaign can be tracked down to the tangible ROI of a customer walking back in your door.

Learn More About WiFi Marketing Here

What is Restaurant Reputation Management?

Restaurant reputation management is the process for restaurants to manage customer feedback and creating systems to improve customer experiences, passively build positive online reviews, and save at-risk customers. It is a very important aspect of running a successful restaurant business.

Learn More About Restaurant Reputation Management Here

How Does Bloom Identify and Bring Back Lost Customers?

Bloom Intelligence uses machine learning to identify at-risk customers. When one is recognized, the system will send them a message with an incentive to get them to return and re-establish their visit pattern. Bloom users are seeing up to 37% of churning customers return.

Learn More About Saving At-Risk Customers Here


What our happy customers
are saying

“SaaS that covered so many bases for us instead of having to use multiple software products. Bloom Intelligence has simplified our responses to reviews, customer feedback, and more. I highly recommend Bloom Intelligence.”

Robert Sanderson

“Bloom Intelligence really is a step ahead in terms of marketing software and metrics. Their product is reliable, fast and innovative and has helped the company I work for really grow.”

John Marchetti

“Working with Bloom Intelligence has been amazing. They assist you every step of the way and work with you hand in hand to make sure you are optimizing your advertising potential. We are excited to use this tool to help learn more about our customers so that we can personally engage with them and understand our strengths/weaknesses.”

Ariel Ramirez

“In these challenging times, it has been a pleasure working with Bloom Intelligence to help facilitate our service offering to our clients. They were extremely responsive and provided support to mitigate risk and minimize revenue loss. Great partner!”

Stefan Kim

“We’re extremely pleased with the wealth of customer data that we’re able to gather, at a very attractive price.  In addition, we’re able to communicate our new product promotions by using  the landing page as a digital billboard.  A “no-brainer” for anyone working with limited Marketing $$.”

Bob Cross, Vice President of Operations

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