• Restaurant Marketing

How To Build a Restaurant Email Marketing List

by: Allen Graves
7 min read

In an age dominated by digital technology, the importance of email marketing for restaurants cannot be overstated. A well-curated email list can act as a powerful tool for enhancing guest engagement, boosting brand loyalty, and driving revenue.

While the benefits are evident, the real challenge lies in building and maintaining a robust email list that contributes to your restaurant’s growth.

One of the most effective ways to not only reach but also deeply connect with guests is through a well-executed restaurant email marketing campaign. Yet, the success of any email marketing strategy hinges on the quality and size of your email list.

This guide is designed to walk you through proven strategies and innovative techniques for collecting valuable email addresses, enhancing guest loyalty, and boosting your restaurant’s bottom line.


The Importance of an Email List

Before diving into the techniques, it’s vital to understand the significance of having an email list in the first place.

Unlike social media platforms, where you are subject to ever-changing algorithms, an email list is something you own. It allows direct, unfiltered communication with your guests, and when used right, it can drive exceptional ROI.

In the restaurant business, where the adage “out of sight, out of mind” rings especially true, an email list serves as an invaluable asset to keep your establishment at the forefront of your guests’ minds.

Yet, using a well-curated email list goes far beyond mere reminders. Below are some key reasons why an email list is indispensable for your restaurant’s marketing strategy:

Ownership and Control

Social media platforms are excellent for engagement, but they come with a catch— you don’t own the platform or the followers. Algorithm changes can significantly affect your reach and visibility. In contrast, an email list is entirely yours, providing a direct, unfiltered line of communication between you and your guests.

Targeted Outreach

A good email list allows for customer segmentation based on various metrics like customer preferences, frequency of visits, or geographic location. This targeted outreach enables you to send personalized messages, making each guest feel valued and special. Personalization can lead to higher open and click-through rates, ultimately driving more visits to your restaurant.


Email marketing remains one of the most cost-effective forms of digital marketing. According to various studies, the ROI for email marketing can be exceptionally high, sometimes as much as $38 for every $1 spent. This efficiency makes it a compelling choice for restaurants that may be operating on tighter marketing budgets.

Building Long-Term Relationships

Emails are not just for promoting the latest offers or new menu items; they are a tool for relationship-building. Regular, meaningful communication via newsletters or special occasion emails (like birthdays or anniversaries) can help turn a first-time visitor into a loyal, repeat guest.

Analytics and Feedback

Modern email marketing platforms offer detailed analytics, providing valuable insights into guest behavior. You can track open rates, click-through rates, and even conversion rates, offering a tangible measure of guest engagement. This data can be invaluable for fine-tuning your marketing strategy and better understanding your audience.

Re-engagement Opportunities

Life happens. Sometimes regular guests might stop coming for various reasons. A well-maintained email list allows you the opportunity to re-engage with these lapsed guests. Special “We Miss You” promotions or a simple update about what’s new can often be enough to rekindle interest and bring them back.

In summary, an email list is much more than a collection of addresses. It’s a dynamic, evolving entity that, when managed correctly, can bring exceptional value to your restaurant’s marketing efforts.

It serves as both a short-term tactic for immediate revenue boosts and a long-term strategy for guest retention and loyalty-building. Therefore, investing in the growth and management of your email list should be a top priority for your restaurant.


Steps to Build Your Restaurant’s Email List

The process of building an email list might seem daunting at first glance, especially in a world teeming with digital distractions.

However, the secret to a thriving list doesn’t necessarily lie in complex technologies or elaborate schemes. Instead, it involves a balanced mix of tried-and-true methods and creative innovations, each focused on engaging with your guests in meaningful ways.

Here, we’ll break down a series of actionable strategies that will help you grow your email list from the ground up. Whether you’re starting from scratch or looking to revitalize an existing guest database, these tactics will serve as your roadmap to a more engaged and loyal guest community, ultimately contributing to your restaurant’s growth and success.

Here, we’ll explore the unique advantages of using a restaurant Customer Data Platform (CDP) to bolster your email marketing efforts and grow your restaurant’s guest list.


What is a Customer Data Platform (CDP)?

A CDP is a centralized platform that consolidates data from various sources to create a unified customer profile.

These profiles can include information like a guest’s name, email address, phone number, purchase history, and even their dining preferences.

By integrating data from multiple touchpoints — your website, point-of-sale systems, social media, etc. — a CDP offers a 360-degree view of your guest.


Why Use a CDP for Restaurant Email Marketing?

Traditional methods of growing an email list often involve manual data collection, and the absence of a centralized system makes it challenging to track a guest’s interaction history. With a CDP:

  • Seamless Integration: You can connect data from different systems, thereby eliminating data silos.
  • Automated Processes: Data collection and analysis become automated, making it easier to segment your guests for more personalized marketing.
  • Real-time Insights: Live data allows you to adapt your marketing strategies quickly, improving your chances of converting a one-time diner into a regular guest.


Strategies to Grow Your Email List Using a CDP

1. Utilize Reservation Data

If your restaurant uses an online booking system, this can be a goldmine for email collection. When the reservation system is connected to your CDP, every booking automatically populates the database with the guest’s information. This data can be used to:

  • Send post-dining surveys
  • Notify guests about upcoming specials
  • Offer birthday or anniversary deals
2. Leverage Wi-Fi Marketing

Many restaurants offer free WiFi to their guests. You can use this WiFi marketing opportunity to gather email addresses. Before accessing the network, guests can be prompted to enter their email address. This data then goes directly into your CDP, creating another touchpoint for personalized marketing.

3. Implement a Loyalty Program

A well-designed loyalty program encourages repeat visits and can be an excellent source for email addresses. Your CDP can track each guest’s transactions and send targeted emails based on their preferences and frequency of visits.

5. Special Events and Webinars

Hosting cooking classes, wine-tasting events, or webinars can attract a broad audience. Online registration forms can collect emails, feeding them into your CDP for future marketing endeavors.

6. Website Pop-Ups and Online Orders

Strategically designed website pop-ups can also be an effective way to collect email addresses. Likewise, online orders can be another source. Integration with your CDP ensures that these emails are used in your broader marketing strategy.


How to Make the Most of Your CDP

Segment Your Guest List

The power of a CDP lies in its ability to segment your guest list based on various parameters like age, dining frequency, or even dish preferences. Segmentation enables you to send highly targeted emails, increasing the likelihood of conversion.

A/B Testing

Most CDPs offer A/B testing features. This allows you to send two different versions of an email to a small segment of your list and analyze which performs better.

Real-Time Analytics

With a CDP, you can track the performance of your email campaigns in real-time, adapting your strategies based on guest engagement and other metrics.

A Customer Data Platform is not just another tech tool but a robust system that allows you to consolidate guest data from various sources. This centralized information hub enhances your ability to grow your restaurant’s email list intelligently and effectively.

By understanding your guest’s behavior and preferences through real-time data, you can create highly personalized and engaging email marketing campaigns.

This not only grows your email list but also fosters a deeper relationship with your existing guests, ensuring that your restaurant stays at the forefront of their minds when they make their next dining decision.

Building a restaurant email marketing list may seem like a daunting task, but it’s essential for long-term success. The key is to start small, employ a variety of strategies, and continually adapt as you learn more about your audience. Remember, the quality of your list is far more important than quantity. A well-crafted email list of engaged and interested guests can significantly outperform a larger but less-targeted list in terms of ROI and customer loyalty.

Invest time and resources in building and maintaining your email list, and it will pay off with increased guest engagement, higher retention rates, and ultimately, more feet through the door. Happy marketing!

Schedule a Free Demo Today

Keeping a focus on guest satisfaction, customer sentiment, and online ratings and reviews using AI-driven tools can boost the visibility and reputation of your restaurant, helping you drive new guests into your restaurant – all while saving time and lowering marketing costs.

Call us or schedule a free demo online and Bloom will show you how our restaurant marketing platform can help you save time and increase your customer lifetime values by automatically building first-party customer databases, unlocking important guest insights to trigger marketing at the right time and place, discover true guest sentiment, save at-risk guests, increase your current guests’ frequency, and find new guests.

Click Here to Schedule a Free Online Demo or call Click To Call 727-877-8181 to see how we can help you save time and drive tangible results for your restaurants

Restaurant Marketing FAQs

What is Restaurant Marketing?

Restaurant marketing is the process of getting people to visit your restaurants. Restaurant marketing creates loyalty, provides data to research, analytics, and allows restaurants to gain a better understanding of their ideal customer profile. It utilizes all customer channels: guest WiFi, website, social, rating sites, mobile apps, email, text, and advertising.

Learn More About Restaurant Marketing Here

What is WiFi Marketing?

WiFi marketing is a marketing technique that uses guest WiFi to collect & clean customer data such as names, emails, phone numbers, customer behavior, and demographics. This data is used to personalize marketing campaigns to increase customer loyalty, build online reviews, and save at-risk customers. The performance of every campaign can be tracked down to the tangible ROI of a customer walking back in your door.

Learn More About WiFi Marketing Here

What is Restaurant Reputation Management?

Restaurant reputation management is the process for restaurants to manage customer feedback and creating systems to improve customer experiences, passively build positive online reviews, and save at-risk customers. It is a very important aspect of running a successful restaurant business.

Learn More About Restaurant Reputation Management Here

How Does Bloom Identify and Bring Back Lost Customers?

Bloom Intelligence uses machine learning to identify at-risk customers. When one is recognized, the system will send them a message with an incentive to get them to return and re-establish their visit pattern. Bloom users are seeing up to 37% of churning customers return.

Learn More About Saving At-Risk Customers Here


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“Bloom Intelligence really is a step ahead in terms of marketing software and metrics. Their product is reliable, fast and innovative and has helped the company I work for really grow.”

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“Working with Bloom Intelligence has been amazing. They assist you every step of the way and work with you hand in hand to make sure you are optimizing your advertising potential. We are excited to use this tool to help learn more about our customers so that we can personally engage with them and understand our strengths/weaknesses.”

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“In these challenging times, it has been a pleasure working with Bloom Intelligence to help facilitate our service offering to our clients. They were extremely responsive and provided support to mitigate risk and minimize revenue loss. Great partner!”

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“We’re extremely pleased with the wealth of customer data that we’re able to gather, at a very attractive price.  In addition, we’re able to communicate our new product promotions by using  the landing page as a digital billboard.  A “no-brainer” for anyone working with limited Marketing $$.”

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